Privacy Policy

Company Name: Luminis Workforce Solutions Limited (Company No. 16485453)

Registered Address: Ground Floor, 34 Bell Street, Reigate, Surrey, RH2 7SL, United Kingdom

Contact: info@luminisws.com

1. Introduction

This Privacy Notice explains how we collect, use, and protect your personal information when you visit our website, interact with us, or use our recruitment services. It applies to all job applicants residing in California, the European Economic Area (EEA), and the United Kingdom.

2. Categories of Personal Information Collected

We may collect the following types of personal data:

• Identifiers: Name, email, phone number, address, date of birth, gender

• Employment Data: CV/resume, job history, references

• Education Data: Degrees, certifications, institutions

• Protected Characteristics: Voluntary disclosures (e.g., veteran status, disability)

• Online Activity: Interaction with our recruitment platform

• Sensory Data: Video/audio from interviews

• Inferences: Skills, preferences, and suitability assessments

• Marketing Preferences: opt-in/opt-out data

3. Sources of Data

We collect data from:

• You directly (via applications, interviews)

• Recruitment platforms (e.g., LinkedIn, job boards)

• Referees and previous employers

• Public sources (e.g., social media)

• Through Website cookies and analytics

4. Purpose of Data Processing

We use your data to:

• To provide recruitment services, including match candidates to jobs

• Evaluate your application

• Conduct interviews and assessments

• Perform background and reference checks

• Communicate with you

• Improve our recruitment processes

• Comply with legal obligations

• For marketing purposes (only if you have consented)

5. Legal Basis for Processing (GDPR)

Consent: For optional data (e.g., diversity info) & Marketing

• Contractual Necessity: To process applications

• Legal Obligation: Compliance with laws

• Legitimate Interests: Recruitment services, recruitment analytics and fraud prevention

6. Sharing of Personal Information

We may share your data with:

• Internal hiring teams

• Background check providers

• IT and recruitment service providers

• Legal and regulatory authorities (if required)

We do not sell your personal data.

7. International Data Transfers

If you are located in the EEA or UK, your data may be transferred to the U.S. We use Standard Contractual Clauses and other safeguards to ensure adequate protection.

8. Your Rights

Under GDPR:
- Access, correction, deletion
- Data portability
- Restriction and objection to processing
- Withdraw consent at any time

Under CCPA:
- Know what data we collect and why
- Request deletion
- Opt out of data sharing
- Non-discrimination for exercising rights

To exercise your rights, contact us at: info@luminisws.com

9. Data Retention

We retain applicant data for up to 5 years from the last interaction unless required longer by law or consented by you. Client data is retained for contractual and legal obligations for up to 7 years.

10. Security Measures

We implement technical and organizational safeguards to protect your data, including encryption, access controls, and secure storage.